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Downtown Providence

Employment Opportunities

Office Administrator

The Office Administrator ensures an efficiently run office environment, acts as the receptionist, supports electronic communications and supports all other staff members, as needed.

As the person at the center of communications with the general public, members and major donors, the Office Administrator plays a key role in the success and sustainability of the organization.




Able to work effectively in an open office

Pleasant personality

Ability to effectively and appropriately deliver information in a conversational tone.

Technically savvy with Eventbrite, Constant Contact, Excel, Word (Mail Merge), Powerpoint

Experience in updating websites and managing social media channels

Development experience (database, gift entry)


Ability to speak conversational Spanish

Familiarity with Photoshop and Adobe Acrobat

Experience producing or managing events

Experience in external communications, marketing and/or public relations


Major Responsibilities

Required activities include, but are not limited to:

  • Receptionist: first in line responder to telephone, email and in-person inquiries
  • Maintain and order adequate inventory of office supplies for staff and volunteers
  • Maintain supply of letterhead, envelopes, etc. and work with printers and other vendors on all orders
  • Organize and maintain all supply closets
  • Serve as vendor liaison for and ensure proper operation and maintenance of all office equipment, including fax machine, printers, phones, etc.
  • Maintain inventory of PPS walking tour booklets and other publications and inventory; work with vendors, filling book orders, invoicing, etc.; primary public interface for inventory sales
  • Assist bookkeeper with deposits, event accounting and reconciliation
  • Serve as liaison with property manager, workmen, tenants, alarm company, etc.
  • Work with IT consultant to ensure proper operation and maintenance of computers, servers, web host, phone systems, etc.
  • Maintain media book, resource library and files
  • Ensure all bulk mailings are sent on time and with high quality
  • Sort and distribute mail; mail checks and other correspondence
  • Assist Executive Director and other staff, as needed
  • Ensure deliver of solicitations and acknowledgements
  • Provide support to staff lead for event-related activities, lectures and programs, before the event and on-site, as required.
  • Edit outgoing communications, newsletters, etc., as needed
  • Set up and send all mass electronic communications in Constant Contact.
  • Update website, Facebook, Instagram and Twitter, as directed.


Salary and Benefits

$29,500 - $35,500, depending on qualifications

Monday-Friday, 9am-5pm (35 hours/week)

Paid time off, health insurance, professional development, and more


How to apply

Email letter of interest and resume to:

Brent Runyon

Executive Director

Providence Preservation Society


No mail or phone calls, please.


About the Providence Preservation Society

The Providence Preservation Society (PPS) is a 501(c)(3) membership organization founded in 1956.  Its mission is to improve the quality of life in the city of Providence through historic preservation and enhancement of the built environment. It acts on its mission primarily through advocacy and education endeavors. 

PPS advocates for the restoration, appropriate rehabilitation and sustainable use of historic buildings and neighborhoods citywide; best city planning and zoning practices; and for well designed contemporary architecture so that new construction will complement the existing built environment.

Advocacy efforts are advanced through development and publication of the Most Endangered Properties List, historic preservation awards, and direct advocacy to and for the community, and to elected and appointed officials.

PPS is actively engaged in educational programs informing the public about Providence’s rich architectural legacy including children’s heritage education, adult education, monthly e-newsletters, the historic building marker program and the award-winning PPS/AIAri Guide to Providence Architecture guidebook.

The annual spring Festival of Historic Houses celebrates the architectural heritage and success of preservation efforts citywide, with tours that showcase houses in various historic neighborhoods.  A nationally recognized event that attracts people from throughout the region, it also is a major fundraiser. PPS produces several other events, including a Winter Bash, the Providence Symposium, and an annual meeting. PPS collaborates with numerous organizations, including neighborhood groups, statewide advocacy groups and state and local regulatory agencies.

PPS is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. PPS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.