Director of Development & External Affairs
Status: Full-time, salaried, exempt
Hours: Monday – Friday, weekends, as needed
Salary: Commensurate with experience
Benefits: Medical and dental insurance; vacation, sick and personal days; 14 paid holidays per year
Start Date: as early as August 3, 2015
Reports to: Executive Director
Supervises: 2 staff
The Director of Development & External Affairs is a management position that reports to the Executive Director. The person filling this position is expected to fully participate in the ongoing management of the organization and is expected to collaborate on short and long-range planning as well as day-to-day operations. The successful individual will be a flexible leader, able to think holistically and strategically, to effectively delegate responsibilities in order to successfully drive projects forward and work with others in a collaborative, supportive, yet direct manner. They will be a dynamic, business-minded, proactive individual with strong technical and communications skills.
The Director of Development & External Affairs has the primary responsibility for establishing, supervising and implementing the development and communications plans. The person in this position is ultimately responsible for the cultivation and stewardship of all external stakeholders including individuals, foundations, corporations, community partner organizations and the Board of Directors. While the Director of Development & External Affairs is responsible for the ultimate success of these components, the entire staff will be charged with the support and implementation of development and communications strategies.
The Director of Development & External Affairs is responsible for providing leadership and professional expertise in fundraising and the ongoing management of the development program. They will design a work plan that is consistent with the organization’s 2015-2020 Strategic Plan. They will have primary responsibility for planning and preparing all development related activities and materials, including annual fund drives, endowment campaigns, corporate grants, capital campaigns, special projects, planned giving and other related activities.
Major Responsibilities- Required activities include (but are not limited to):
Fund Development (55%)
● Provide strategic planning, direction and oversight in the implementation of a development plan focused on identifying and securing funding from public and private sources.
● Design goals, timetables and schedules for the implementation of development campaigns, including membership, the annual fund and any capital campaigns to support PPS’s 2015-2020 strategic plan.
● Oversee grant administration and ensure post-grant award compliance.
● Work with Executive Director and program staff to discover and develop potential grant opportunities and assist with project proposals.
● With the Director of Donor Relations, develop and manage portfolios for Major Donors.
● Research, identify, and evaluate individual prospects, foundations, and corporations as potential donors and build a robust donor base.
● Plan and implement procedures and systems for prospect information control.
● Identify and develop new business opportunities and strategic partnerships with for-profit and non-profit organizations.
● Prepare reports and analyses of fund raising activities for Executive Director, Development Committee and Board.
● Develop and manage systems for maintenance of recording pledges and payments.
● Serve as staff liaison to the Development Committee.
● Represent PPS at professional events, meetings and activities to stay informed of current developments in the field.
● Train, lead, manage and inspire the Executive Director, the staff, the Board and volunteers to support fundraising efforts.
● Partner with board members, strategic volunteers and industry and civic leaders to develop community support initiatives to benefit PPS.
● Exceed annual revenue goals.
● Ensure compliance with all IRS and other guidelines and reporting requirements for charitable contributions.
● Ensure fulfillment of sponsors/member related benefits.
External Affairs (25%)
● Design, implement and manage an annual communications and marketing plan which will provide a cohesive message across programs and promote PPS’s mission, vision and values and that promotes a strong public image to internal and external audiences.
● Manage the development, distribution, and maintenance of all print and electronic collateral including, but not limited to, newsletters, brochures, social media and website.
● In partnership with the Executive Director and Board Liaison, coordinate materials for meetings with the Board of Directors.
● Manage all media contacts and oversee organizational response to inquiries about PPS.
● Manage external communications.
● Direct communications efforts for publicity, press, promotion, and public information activities.
● Manage all media relations, including proactively cultivating ongoing media relationships.
● Oversee the writing, editing, production, dissemination and maintenance of all written and electronic communications, including social media, press releases, op-ed pieces, newsletters, annual reports, the website, and promotional materials.
● Develop and manage a communications and marketing budget to maximize resources.
Events Management (15%)
● Coordinate and support the development and execution of special events and programs
● Create systems and direct implementation for identifying, cultivating, stewarding and tracking event sponsors and supporters.
● Cultivate, steer and support event committee members.
● Act as lead staff for day of event; overseeing and directing activities, staff, vendors and volunteers to ensure successful execution.
● Evaluate effectiveness of the on-going fundraising events including fundraising efficiency, event satisfaction and overall success of special events.
● Ensure financial accuracy for accounting and reporting purposes.
● Support and attend event committee meetings, as necessary.
● Supervise event sponsorship tracking tools.
● Ensure that acknowledgement letters and other correspondence related to events are timely and effective.
● Ensure community calendars are updated with PPS events and programs and be aware of possible scheduling conflicts.
● Maintain a working knowledge of the organization’s mission and its programs.
● Work in partnership with Executive Director to form a development team.
● Interview and hire team members; train and mentor; supervise
● Communicate goals and results
● Assist in preparation of annual budget
● Attend Board and Executive Committee meetings, providing monthly development reports.
● Recommend CRM software to replace current system.
● A minimum of five (5) years with demonstrated success in all or most of the functional areas (i.e. external affairs, development, communications, marketing)
● Experience working within non-profit organizations, highly preferred
● Demonstrated excellence in organizational, managerial, and communication skills
● Self-starter, able to work independently, and entrepreneurial; actively seeks to deepen current donor relationships and to create new ones
● Exceptional writing, verbal communication and presentation skill sets
● Experience revising/editing web page content with the support of a web design consultant
● Effective at working collaboratively with others to reach common goals and objectives
● Proven success in developing mutually-beneficial relationships with internal and external partners
● Impeccable integrity, judgment, and discretion along with a professional demeanor and interpersonal style that elicits trust from leadership, funders, staff, and partners.
● Has the ability to manage multiple tasks and projects at the same time, managing a heavy workload with a cheerful disposition.
● Strategic thinker and planner; strong project management skills; highly organized and detail-oriented.
● A hands-on management style and the ability to address and solve problems or issues as they arise
● Ability to work as a team member and work effectively with diverse people
● Ability to make decisions, using qualitative and quantitative inputs.
● Demonstrated awareness of and value of cultural competence
● Appreciation for and desire to learn about architecture, design, history and urban planning, strongly preferred.
● Proficient computer skills: MS Office applications (Word, Excel, PowerPoint) and Google (Gmail, Google Calendar, Google Docs)
● Proficiency in development software preferred. Knowledge of CRM (Customer Relationship Management) or similar contacts database software preferred.
Submit the following to Brent Runyon, Executive Director at info [at] ppsri [dot] org. No phone calls, please.
● Cover letter. Please describe experience relevant to the following: fund development and grants, communications, project management, social media, website content management
● Contact information for three references
Incomplete applications will not be considered.
The Providence Preservation Society is a 501(c)3, membership supported nonprofit with an annual budget of approximately $450,000, four full-time staff members and a board of 22. We are the owners of two Colonial-era, multi-story buildings. Our 2015-2020 Strategic Plan will be available online at www.ppsri.org/strategicplan on July 22, 2015.