Job: Project Coordinator, Spring 2021

Project: Window and Workforce Training Program

The Window and Workforce Training Program (WWTP) is the first component in our organization’s effort to elevate training in the traditional building trades. It is a hands-on training program that will offer valuable training to under- and unemployed Rhode Island residents that will allow them to: 

• Repair and maintain historic, wooden sash windows;
• Build basic business and entrepreneurship skills; and
• Acquire other valuable skills for employment in the preservation field

Under the guidance and supervision of preservation professionals, carpenters and tradespeople, and business mentors, participants will gain the necessary knowledge in historic window restoration to find employment in the industry or start a small restoration business. During the training, students will practice their traditional restoration skills and gain on-the-job experience. Participants may or may not have a background in construction.

We’re looking for a Project Coordinator who values historic buildings and either possesses, or is interested in gaining, knowledge of traditional building trades. You will be responsible for coordinating our training partners, interfacing with up to thirteen trainees, and ensuring a successful program from start to finish. To apply, submit a resume and cover letter to jobs@ppsri.org.

Compensation

This is a contract position for a total compensation of $6875.
The wage is $25 per hour for a total of 275 hours
There are no associated benefits.
A light lunch will be provided daily during the 5-week hands-on training program.

Schedule

This is a contract position for approximately twenty weeks (10 weeks in advance of the training program, 5 weeks of training, and 5 weeks following the training program). It is a full time (40 hours per week) position for the five weeks of the training program, with part-time weekly hours prior to and following the training. It is a total of 275 hours of employment.

Although some hours will be able to be completed remotely, some time spent in the office prior to the training will be required, and this position will be almost completely on-site during the training program, which is scheduled to run from April 15 to May 21, 2021.

The Program Coordinator start date will be between February 22 and March 5, 2021.
The Program Coordinator end date will be before June 30, 2021.

Description of Work

The Program Coordinator is responsible for the following:

• Coordinate and participate in weekly meetings with PPS staff
• Plan and manage team goals, project schedules, and new information
• Coordinate the recruitment, screening, interviews, and correspondence with staff and program partners
• Coordinate with program partners all schedules, locations, equipment, refreshments, and other needs for the five week training program
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored
• Manage access and delivery of materials and refreshments to the program site.
• Manage job sites for the training program
• Support instructors as needed
• Adhere to budget by monitoring expenses and implementing cost-saving measures
• Manage the budgets for each project, including supplies, materials, and labor
• Coordinate with trainees to ensure their successful completion of the training program
• Address questions and concerns, provide resources, and troubleshoot as necessary
• Ensure safety guidelines are followed on all training sites
• Maintain regular communication with all program partners, site hosts, trainees, and PPS staff
• Document the training program through photography and video
• Ensure trainee timesheets are completed and submitted each week, and ensure trainees receive paychecks in a timely manner
• Evaluate potential problems and technical hitches, and develop solutions

Minimum Qualifications

• High school diploma or equivalent
• Excellent verbal and written communication skills
• English speaker, bilingual a plus
• Proficiency with Microsoft Office, especially Word and Excel. 
• Comfort with learning basic audiovisual technology (A/V) skills
• Attention to details even under pressure
• Time management skills with the ability to meet deadlines
• Possession of a mobile phone
• Ability to stand for long periods
• Ability to lift 35 lbs without assistance
• Reliable transportation to and from the designated training site(s) for the duration of the class.

Desired Qualifications

• Experience in the building trades or with project management